Scottish Design ( “Scottish Design”, “we”, “us”, “our”) is committed to safeguarding any personal information shared with us. We take privacy seriously and we will only ever collect and use personal information where it is necessary, fair and lawful to do so in line with the privacy and data protection laws applicable to our business operations.

When you visit any of our websites, you will be able to access the most up to date Privacy Notice for that respective part of Scottish Design, by following the link at the foot of the website.

Our Privacy Notices include important information to explain;

• what personal information we collect;
• the purposes for which we use personal information;
• who we may share personal information with and why;
• how we protect personal information; and
• the rights of those individuals whose personal information we collect and use, and how they can exercise their rights.

If you have any questions or concerns about how we collect and use personal information, please contact;

Scottish Design
Data Protection
4. 38. West Gorgie Place
Edinburgh
EH14 1BF

Email: info@scottishdesign.co.uk

Scottish Design Privacy Policy

Scottish Design is committed to protecting your personal information.

Our Privacy Policy contains important information about what personal details we collect; what we do with that information; who we may share it with and why; and your choices and rights when it comes to the personal information you have given us.

We may need to make changes to our Privacy Policy; so please check our website for updates from time to time. If there are important changes such as changes to where your personal data will be processed; we will contact you to let you know.

This version of our Privacy Policy was last updated on 02/08/2021.

Who we are

Scottish Design are providers of graphic design and other design services.

How to contact us

If you have any questions about our Privacy Policy or the information we collect or use about you, please contact:

Scottish Design

4/38 West Gorgie Place
Edinburgh
EH14 1BF

E-mail: info@scottishdesign.co.uk

Information we collect and use

Information about you that we collect and use includes:

• Information about who you are e.g. your name, date of birth and contact details
• Information connected to your product or service with us
• Information about your contact with us e.g. meetings, phone calls, emails / letters
• Information that is automatically collected e.g. via cookies when you visit one of our websites
• Information to allow you to access our online services e.g. user name, email address
• Information if you visit our office e.g. visual images collected via closed circuit television (CCTV)
• Information you may provide us about other people e.g. end users of products you order from us
• Information to allow us to provide our services
• Children are not able to buy products and services from us. However, a parent or guardian can. In these cases, we collect limited personal information to identify the child (such as their name, age, gender). Any communication about these policies will be with the policyholder.

Where we collect and use sensitive personal information, this information will only be collected and used where it's needed to provide the product or service you have requested or to comply with our legal obligations, and where we have also obtained your explicit consent to process such information.

Where we collect your information

We may collect your personal information directly from you, from a variety of sources, including:

• An application form for a product or service
• Phone conversations with us
• Emails or letters you send to us
• Registering for one of our events
• Participating in research surveys to help us understand you better and improve our products and services
• Our online services such as websites, social media and mobile device applications ('Apps')

We may also collect personal information on you

• from places such as business directories and other commercially or publicly available sources e.g. to check or improve the information we hold (like your address) or to give better contact information if we are unable to contact you directly.

Why we collect and use your information

We take your privacy seriously and we will only ever collect and use information which is personal to you where it is necessary, fair and lawful to do so. We will collect and use your information only if we are able to satisfy one of the lawful processing conditions set out in the data protection laws.

This will be the case where:

• You have given us your permission (consent) to use your information. For example, to send you information about products and services You can withdraw your consent at any time by emailing: info@scottishdesign.co.uk
• It's necessary to provide the product or service you have requested, we will require some personal information including your name, address, date of birth, bank account details
• It's necessary for us to meet our legal or regulatory obligations e.g. for the detection and prevention of fraud
• It's in the legitimate interests of Scottish Design

• To deliver appropriate information and guidance so you are aware of the options that will help you get the best outcome from your product
• Where we need to process your information to better understand you and your needs so we can send you more relevant communications about the products you order
• To develop new products and services
• To conduct research and collate management information to improve the products and services we offer

• It's in the legitimate interests of a third party

Where the processing is in our legitimate interests or those of a third party, we will always conduct an assessment to ensure that this use of your personal information is not excessive or unnecessary or otherwise more intrusive than it needs to be.

We sometimes use systems to make automated decisions based on personal information we have - or are allowed to collect and use from others – about you. These automated decisions can affect the products, services or features we offer you now or in the future. We use automated decisions in the following ways:

• Tailoring products and services e.g. placing you in groups with similar customers to make decisions about the products and services we may offer you to help meet your needs

When designing and enhancing our online services to help meet your requirements for ongoing guidance and support.

If you do not wish us to collect and use your personal information in these ways, it may mean that we will be unable to provide you with our products or services.

Who we may share your information with

We may share your information with third parties for the reasons outlined in 'Why we collect and use your information'

We may share your information with:

• Companies we have chosen to support us in the delivery of the products and services we offer to you and other customers e.g. printing, video or technology companies; or companies who can help us in our contact with you, for example companies who help us validate mailing addresses
• Law enforcement and other appointed agencies who support us (or where they request the information) in the prevention and detection of crime

Whenever we share your personal information, we will do so in line with our obligations to keep your information safe and secure.

Where your information is processed

The majority of your information is processed in the UK.

However, some of your information may be processed by us or the third parties we work with in the European Economic Area (EEA).

Where your information is being processed outside of the UK, we take additional steps to ensure that your information is protected to at least an equivalent level as would be applied by UK data privacy laws e.g. we will put in place legal agreements with our third party suppliers and do regular checks to ensure they meet these obligations.

How we protect your information

We take information and system security very seriously and we strive to comply with our obligations at all times. Any personal information which is collected, recorded or used in any way, whether on paper, online or any other media, will have appropriate safeguards applied in line with our data protection obligations.

Your information is protected by controls designed to minimise loss or damage through accident, negligence or deliberate actions. Our employees also protect sensitive or confidential information when storing or transmitting information electronically and must undertake annual training on this.

Our security controls are aligned to industry standards and good practice; providing a control environment that effectively manages risks to the confidentiality, integrity and availability of your information.

How long we keep your information

To provide your product and meet our legal and regulatory obligations, we keep your personal information and copies of records we create (e.g. calls with us) while you are a customer of ours.

Even when you no longer have a relationship with us, we are required to keep information for different legal and regulatory reasons. The length of time will vary and we regularly review our retention periods to make sure they comply with all laws and regulations.

Your rights

You have a number of rights under Data protection laws which may be exercised in certain circumstances.
These are:

Right to be informed about how and why we are processing your personal information

You have a right to receive clear and easy to understand information on what personal information we have, why and who we share it with - we do this in our Privacy Policy and privacy notices.

Right of access to personal information relating to you

You have the right of access to your personal information. If you wish to receive a copy of the personal information we hold on you, you may make a data subject access request (DSAR).

Right to request rectification of inaccurate or incomplete personal information

If your personal information is inaccurate or incomplete, you can request that it is corrected.

Right to request erasure of your personal information

You can ask for your information to be deleted or removed if there is not a compelling reason for us to continue to have it.

Right to restrict processing of your personal information

You can ask that we block or suppress the processing of your personal information for certain reasons. This means that we are still permitted to keep your information - but only to ensure we don't use it in the future for those reasons you have restricted.

Right to object to processing of your personal information

You can object to Scottish Design processing your personal information where: it's based on our legitimate interests (including profiling); for direct marketing (including profiling); and if we were using it for scientific/historical research and statistics.

Right to not be subject to automated decision making including profiling

You have the right to ask Scottish Design to:

• give you information about its processing of your personal information
• request human intervention or challenge a decision where processing is done solely by automated processes
• carry out regular checks to make sure that our automated decision making and profiling processes are working as they should.

More information can be found on your rights here https://ico.org.uk/for-the-public/

If you want to talk to us about any of the individual rights, please contact us info@scottishdesign.co.uk

How to make a complaint

While we hope that we can resolve any complaints for you, you do have the option to complain to the ICO (whether or not you have exhausted our complaints procedure). Their contact details are as follows:

Website: https://ico.org.uk/

Postal address: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Telephone: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number